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Neodata Privacy Policy

1 Scope of the Privacy Policy

The aim of this document is to regulate the processing performed by Neodata (in its role as Data Controller) with regard to the personal data of users who visit the institutional website www.neodatagroup.com  and/or users who interact with Neodata Group through off-line channels or events (participation and organisation of events and networking activities).

The information is provided pursuant to Regulation (EU) 2016/679 of the European Parliament and Council dated 27 April 2016.

2 Identity and contact details of the Data Controller

The Data Controller is Neodata Group S.r.l. (hereinafter "Neodata"), with registered office in Viale XX Settembre, 21 - 95128 Catania (Italy).
The Privacy Manager, in order to exercise the rights referred to in Art. 12, can be contacted at privacy@neodatagroup.com
The Data Protection Officer (DPO), for clarifications regarding the protection of personal data, can be contacted at dpo@neodatagroup.com

3 Data provided by the user

Neodata may collect direct identifiable personal data through its website or its off-line channels, such as name, surname, e-mail address, telephone number, company and company role, by users filling in the form found in the "Contact" section or by providing their business cards.

The information is used to:

  • Reply to questions and requests that are forwarded to Neodata through the specific function on the site or through agreements made directly with the data subject.
  • Perform promotional activities, such as sending newsletters. The sending of said commercial communications can be stopped at any time by clicking on the "unsubscribe" link the communications themselves.

4 Browsing data

During normal operation, the computer systems and software procedures used to operate the website acquire certain personal data whose transmission is implicit in the use of Internet communication protocols. The information is not collected for association with identified individuals, but by its very nature could lead to users being identified. This category includes (i) the IP addresses or the domain names of the computers used by the users when connecting to the website, (ii) the Uniform Resource Identifier (URI) addresses of the requested resources, (iii) the time of the request , (iv) the method used to submit the request to the server, (v) the file size obtained in response, (vi) the numeric code with the status of the response from the server (successful, error) and (vii) other parameters relating to the user’s computer environment and operating system.

The information is used to:

  • make it possible to browse and use the website by the user;
  • pursue a legitimate interest, consisting in ensuring the security of the website and the information exchanged therein, i.e. the ability of said website to resist, at a given level of security, unforeseen events or illicit or malicious acts that compromise the availability, authenticity, integrity and confidentiality of the personal data stored or transmitted and the security of the related services offered or rendered accessible;
  • exercise the rights of the Data Controller, for example the right of defence;

The Neodata website uses cookies, which are small text files that are stored on the computer containing direct non-identifying information regarding browsing activity on the website.

This information is used to:

  • Recognise the user and memorise their browsing preferences (language, country, browser type, etc.).
  • Customise and facilitate user browsing.
  • Analyse the traffic on the website. Neodata uses Google Analytics, an analysis service provided by Google, to track and examine how users use the www.neodatagroup.com website, provide statistical analyses and share them with other Google services. Google may use the collected data to contextualise and customise advertisements on its proprietary networks. Personal data collected by Google Analytics includes: website Data Use and Cookies. Data processing takes place in: USA. Google’s Privacy Policy can be seen here.
  • Detect the interests and behaviour of users who browse the website.
  • Deliver customised content on the website and contact visitors regarding their interest in company services. Neodata uses Hub Spot, to track and examine how users use the website www.neodatagroup.com and to provide behavioural analyses (user profiling that involves the processing of information on interests and behaviour). Hub Spot’s Privacy Policy can be seen here.

The Neodata website also provides features for sharing content through social networks. In the event that the user should use said features, the relevant provider may collect information such as the IP address used or the pages visited or store the cookies. The collection and use of said information are regulated by the privacy policies of the companies that provide the features for sharing content. For more information on the processing of data performed by said companies, see the following links:

In no event shall Neodata process this data, either directly or indirectly.

5 Legal basis for processing and processing methods

The processing performed by the Neodata Group is based on the consent of the data subjects and/or legitimate interest.

Processing is performed using automated tools (e.g. using electronic procedures and media) and/or manually (e.g. on paper) for the time strictly necessary to achieve the purposes for which the data was collected and, in any event, in compliance with the current regulations in force.

Data processing takes place at the offices of the Data Controller and at any other place in which the parties legitimately involved in the processing are located.

Management and storage takes place on servers located in the European Union.

6 Communication and dissemination of data and processing location

The information collected and/or provided may also be shared with companies that are subsidiaries of or affiliated to Neodata, for commercial purposes in relation to the services offered directly by Neodata. Apart from these circumstances, in no other event shall the information collected be shared with third-party companies for their commercial purposes.

In addition to the Data Controller, in some cases, the Data may be subject to access by agents in the Data Controller’s organisation or external subjects (such as third party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) that have been appointed, where necessary, Data Processors by the Data Controller.

This shall be without prejudice, in any event, to the communication of Data requested, in compliance with the law, by police forces, judicial authorities, information and security bodies or other public entities for purposes regarding the defence or security of the State or the prevention, ascertainment or repression of crimes.

7 Data retention period and security measures

The Data is only processed for the time required by the purposes described in this document, after which it shall only be stored in compliance with the current legal requirements. The User can always ask for the processing to stop or the deletion of the Data.

Neodata uses all necessary security measures to guarantee the confidentiality of the data collected. However, no method of transmitting data over the Internet or storing it can ever be considered 100% secure. For that reason, Neodata cannot guarantee absolute security.

8 User Rights

The subjects to whom the Personal Data belongs have the right at any time to obtain confirmation of the existence or otherwise of said data from the Data Controller, to know its content and origin, to verify its accuracy or request its integration, deletion, limitation, updating, rectification, transformation into anonymous form or blocking of Personal Data processed in violation of the law, as well as oppose its processing for legitimate reasons.

The User has the right to obtain the personal data provided from an automatic device in a structured, common and legible format - and to transmit it, either directly or through the Data Controller, to another Data Controller (so-called right of data portability).

Neodata does not specifically deal with requests for tracking received from third parties. In order to understand and oppose the use of third-party cookies, please consult the respective privacy policies.

The exercise of rights on the part of the data subject can take place by sending a request by email to privacy@neodatagroup.com.

If the data subject believes that their rights have been violated by the Data Controller and/or by a third party, they have the right to submit a complaint to the Personal Data Protection Authority and/or other competent supervisory authority under the GDPR.

Failure to provide the contact details may make it impossible to download information material, answer questions or receive promotional emails.

Failure to provide browsing data may make using the website impossible.

9 Updates to the Privacy Policy

Neodata reserves the right to make changes to this Privacy Policy at any time by giving notice to Users on this page. Therefore, please periodically visit the specific section of the website and note the last modification date shown at the bottom. In case of non-acceptance of the changes made to this Privacy Policy, the User is required to stop using the website and may request that the Data Controller remove their Personal Data.

 

Last update 5 May 2018

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